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Key Points Of A Thank You Letter After Interview

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One of the most important, yet most overlooked parts of the employment process is the thank you letter after interview. Employers report that only about ten percent of the people they interview actually send a thank you letter. While it’s not always the pivotal point in the decision process, it can help sway the odds in your favor if the decision is close. You should take the time to send this thank you letter after each interview. It’s not only polite, but it could help you land the job.

Key Points Every Thank You Letter Should Include

The obvious reason that you are sending a thank you letter after interview is to thank the interviewer for their time. However, there are several other less obvious reasons. For example, this gives you the chance to quickly highlight your experience, qualifications, and training once again. It is important to show why you feel you would be a good fit for the company, too.

You should address your letter to the person who conducted the interview. It’s important to get the spelling and title of the person correct. If you have any doubts, take a look at the company website or simply call the main office. They may be able to help you. Thank the person for their time and let them know that you appreciate the opportunity to speak with them about the opening.

Reiterate – very quickly – your qualifications and skills, paying close attention to those that would help you fill the job requirements. Mention one or two reasons why and how you could benefit the company. This needs to be short and to the point. Now is not the time to include all of your resume bullet points. End with expressing your continued interest in the opening. Conclude with a complimentary closing, followed by your email and phone number.

The most important thing to remember is that this letter should not contain lengthy ramblings on why you’re the best person for the job. It also should not portray your feelings of desperate need to get the job! Keep it professional and make sure that someone proofreads it before you send it. One grammatical or spelling error could have disastrous effects.

When You Should Send a Thank You Letter after Interview

You should send this letter within 24 hours of your interview. You can send it by email, if there was other email correspondence about the opening. It won’t do you any good to send a thank you letter after interview if it doesn’t reach the right person. The sooner you get it sent, the better chance you have of the interviewer reading it before making their final decision.

A Final Thought

A thank you letter after interview is one of the “forgotten arts.” Not only is it polite, it also helps remind the interviewer of your qualifications and skills. If the competition is close for the position, this letter could be the deciding factor. Wouldn’t it be sad if the other person got the job simply because they took a few minutes to send this letter?

What To Cover In A Thank You Letter After Interview

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Letter writing is certainly a forgotten art in today’s internet based world. Text messages replace phone calls and emails communicate instantly what once took days to deliver to a mailbox. However, one of the most important pieces of correspondence you may write is a thank you letter after interview. Employers report that only ten percent of all interviewees take the time to write this thank you letter. The people who do so make great points with their interviewer.

What You Need to Say

When you are drafting your cover letter, the purpose is to remind the reader of your qualifications, skills, and experience, but also to show how you would be a beneficial employee for the company. The thank you letter after interview helps remind the interviewer that you are still quite interested in the job and that you want a job offer. While it is not always the deciding factor, it can make a difference if the decision is close. It only takes a few minutes of your time, but can be one of the most important letters you send.

One of the most common mistakes that people make when writing this type of thank you letter is that they make it too long. It does not need to be a recreation of your cover letter or your resume. It needs to be short and to the point. It also needs to be addressed to the interviewee and make sure the name and title are correct. If you are not sure, don’t just guess. Check on the company’s website or call to get the correct spelling and title.

Begin by thanking the reader for their time and state something positive about the company. This doesn’t need to be overdone, but simply stated. The next paragraph should remind the interviewer of your experience and skills, but concisely. Add a line or two about why you feel you would be a good fit for the company and what you can bring to the company that would benefit it.

Conclude the letter by expressing your continued interest in the position. After the proper complimentary closing, include your name, email or address, and your phone number. If you are typing your thank you letter after interview, make sure to do the same for the envelope, as it simply looks more professional. If you are sending it through email, this obviously is not necessary!

A Final Thought or Two

You should send your letter within 24 hours of your interview. If not, you risk the interviewee receiving the letter after they have already made their final decision. If you are called back for a second interview, you should send another thank you letter after interview, too. Many employers not only appreciate this polite gesture, it will show that you are still quite interested in the position. It can also be a deciding factor in whether or not you are offered the job. For just a few minutes worth of work, the results could be well worth your time.

Job Interview Thank You Letter Writing Tips

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It is becoming more difficult than ever before to find employment. Some people may send out dozens of resumes before they are contacted for an interview. Even after an interview, there will be many applicants denied employment. One of the best ways to set yourself apart from the other applicants is with a job interview thank you letter.

Letter writing in general has become a lost art. The age of email, text messaging, and social media is simply much faster. However, a thank you letter is not only polite, it could be the deciding factor in your favor if the final decision is close. Many applicants overlook this step in the hiring process and it could end up costing them the job.

The 3 Steps Of Writing a Job Interview Thank You Letter

1. The Introduction: One of the most important things to remember is the name of the person conducting the interview. If you do forget or you are not sure of the spelling, contact the company to make sure you get it right. Use the interviewer’s proper title and format your letter as you would a normal business letter.

2. The Body of the Letter: Begin the job interview thank you letter by thanking the recipient for the interview. Explain that you would enjoy becoming part of the company’s team of employees and highlight some of the points of the company that impressed you the most. Quickly sum up your qualifications again and explain why you feel you would be the best choice for the position. You should keep this letter fairly short – only three to four paragraphs at the most.

3. Ending your Letter: Finish off the letter with another thank you to the interviewer for their time. Show that you are still very interested in the position and that you are awaiting their hiring decision. Your contact information should be at the top of the job interview thank you letter, so there is no need to include it at the end.

The most important part of a job interview thank you letter is simply letting the interviewer know that you appreciate their time and interest in you. This is not the time to completely rewrite your resume or cover letter. You should keep your letter concise and to the point.
Tips for Emailing your Job Interview Thank You Letter

If you email your letter, make sure it is formatted correctly. It does not need to be sent as an email attachment, but it should be in the proper font and format. Avoid the use of slang or too much personalization, as this is a business letter. You should send the email to a friend with good grammar and spelling skills. Oftentimes, even one mistake can hurt your chances of getting the job.

In closing, a job interview thank you letter should be sent after every interview. It is a way to set yourself apart from many of the other applicants. In some cases, it could be the deciding factor in a close decision of who gets the job. It only takes a few moments to complete and hopefully, it is worth every moment for you!

Check Out Our Job Interview Thank You Letter:

Thank You Letter After Interview Email Sending Tips

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A common question that many first-time job seekers ask is why it is necessary to send a thank you letter after interview email. Most of them feel that, once their interview is over and done with, the job application part of the process is complete and they need only wait for the result without having to put any more effort into the application. The truth, however, is that there is one final step to take after completing your interview – that being the sending of a proper thank you letter after interview email.

Up until fairly recently, before computers and the internet became widespread, the regular medium of formal communication was through the post. This meant that, when applying for a job, jobseekers would have to send their responses and resumes to their prospective employers by post, receive their formal replies by post, and send their thank you letters by post as well. In this day and age of electronic communication, however, sending a thank you letter after interview email is perfectly acceptable to the majority of companies.

Because sending thank you letters is no longer a common practice in today’s society, many people find themselves at a loss as to what they should write in a thank you letter after interview email. What goes into one of these emails is really quite simple, and it requires only minimal effort on your part to send a heartfelt and effective thank you letter after interview email.

What You Should Remember

Even before going into the content of a thank you letter after interview email, there is one simple and extremely important thing that you must remember. That is to save the contact of your interviewer or interviewers. While this may sound exceedingly simple, an inordinate number of people actually forget to do so, making it much more difficult for them to send a thank you letter after interview email.

When it comes to content, the thank you letter after interview email should essentially include two things – an expression of gratitude and a brief restatement of the qualities that make you suitable for the job you are applying for.

Of course, if you feel that you have represented yourself adequately at your interview and through your resume, your thank you letter after interview need not do anything more than convey a simple thank you to your interviewer. However, chances are that there were parts of your interview that you could have handled better or some information that you left out. The thank you letter after interview email is the perfect place to deal with such matters.

You should also remember, however, that your interviewer will usually not be prepared pay as much attention to your email as to your resume, so you should keep it as short as possible and to the point. If there is something that you need to say, avoid using long sentences and instead put it down in words as simply as you are able. This will make thank you letter after interview email that much more readable and, hence, effective.

Check Out Our Job Interview Thank You Letter Example:

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How To Write And Deliver A Thank You Letter After Interview

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One aspect of the process of applying for a job that many job-seekers neglect is sending a thank you letter after interview. While this may seem like a fairly trivial matter, it is nonetheless important to the overall process, and could mean the difference between being hired and continuing unemployment. In order to successfully apply for a job, you will definitely have to send a thank you letter after interview, and do so in the proper manner as well.

The most important thing to remember about the thank you letter after interview is that you must send it to your interviewer as soon as possible. This means no later than 24 hours after your interview. If you delay for any longer, you lose your chance to solidify the impression which you made during your interview. Since time is of the essence, you should also consider sending your thank you letter after interview through email, instead of through regular post. While there might be some interviewers who are insistent on receiving all communication from you through regular post, in this day and age, most find email a perfectly acceptable means of communicating.

Over the course of applying for a job, you will most likely have encountered people other than your interviewer. You should also take the time to thank these people, and send them thank you letters as well. Too many people make the mistake of only sending a thank you letter after interview to their interviewer, and neglect to show their appreciation for people whom they may find themselves working with in the future. You hardly want your future colleague to think that you are selfish and lack courtesy.

Writing The Thank You Letter

The one key point to remember when writing a thank you letter after interview is that the main purpose of the letter, as its name suggests, is to show your appreciation to your interviewer and whomever else you may have met. This is extremely important, because many people get too carried away with reinforcing the impression they made over the course of the interview that they forget to convey their heartfelt appreciation to their interviewer for taking the time and effort to interview them and get to know them better.

Once you have expressed your sincere thanks to your interviewer, you can then make use of the opportunity that a thank you letter after interview presents you with. It gives you an opportunity to drive home the things you said to your interviewer during your interview, and to make sure that he or she is fully aware of your qualifications and strengths. You can also take the chance to address any points that you might have missed during your interview or that might need clarification.

Be careful however and ensure that your thank you letter after interview does not exceed an acceptable length. Your interviewer would hardly want to read a letter that spans multiple pages. As a general rule of thumb, if your letter is longer than what would fit on a single side of A4 paper, it is much too long.

Save Interview Contact To Send A Thank You Letter After Interview

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Have you ever gone out of your way to provide the best possible service to someone and not have them even voice a word of thanks to you? Even if you have never experienced this firsthand, the resulting feelings are not difficult to imagine. This is exactly the sort of circumstance you place your interviewer in when you neglect to send them a thank you letter after interview. Many job seekers fail to realize that this is an extremely important part of the process of securing a new job. The thank you letter after interview is not merely a gesture of appreciation; it is an integral part of the way in which you will be consciously or sub-consciously assessed by your interviewer.

Many people make the mistake of thinking that sending a thank you letter after interview is merely a social convention that they can safely ignore without hurting their job prospects. The truth, however, is that neglecting to send a thank you letter after interview could severely reduce your chances of being selected for the job. This is because many prospective employers see the thank you letter after interview as the last part of the job application process, and a test of whether a prospective employee knows how to observe common courtesy, and whether he will do so in the future when dealing with clients.

One relatively common reason why some people fail to send a thank you letter after interview is because they simply do not have the contact details of their interviewer. This may be due to the interviewer forgetting to give the interviewee their contact details or the interviewee simply forgetting their interviewer’s contact details.

Making Sure You Still Have Those Contact Details When You Leave

In order to avoid hurting your chances of landing the job by failing to send the thank you letter after interview, you should go into your interview prepared to take down the contact details of your interviewer.

Most of the time, your interviewer will actually hand you their name card so that you might contact them with any further information or any questions after your interviewer. Sometimes, however, your interviewer might have forgotten to bring his name cards or have simply run out of them.

In such circumstances you need to be prepared with other means of taking down and remembering your interviewer’s contact details. One of the easiest ways to do so is simply to key the details into your phone. At any other time it would be extremely rude for you to even look at your cell phone while having your interview. If you are clearly doing so for the sole purpose of taking down your interviewer’s contact details, however, this is certainly permissible.

Another great method is to simply bring in a small notebook and a pen. As with regular meetings and briefings, you might actually find yourself wanting to take down notes over the course of your interview. This way, you can also write down your interviewer’s contact details if he or she fails to give you a name card.

Writing a Thank You Letter After Interview

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You’ve made it through the two most difficult phases of find a job – the resume and the job interview. It is hard enough to create a resume that captures a potential employer’s attention. Getting through the job interview and feeling as though you stand a chance also isn’t easy. However, you are not done yet. Instead of sitting around waiting to get the call, it’s time to write a thank you letter. A thank you letter after interview is a great way to make sure you are not easily forgotten.

When Should You Send a Thank You Letter After Interview?

It is considered good business etiquette to send a thank you letter after interview. It gives you a chance to stand out to the employer and they will appreciate the gesture. When should you send it? The answer is as soon as possible. The next day is best, as many companies only spend one or two days on interviews. The letter will not do you any good if they have already filled the position.

What to Write

A thank you letter after interview does not have to be a two page letter that includes all the points in your resume. It should be a personal note that thanks the interviewer for their time. You should include a couple of quick, positive points about the interview and if you forgot anything during the interview, you can add it in as well. This might be that you can work different shifts or weekends.

Address it to the person with whom you interviewed with and get it in the mail as soon as possible. While email is certainly replacing the traditional postal service, it’s not quite good etiquette yet to email a thank you letter after interview. However, if you have interviewed a good distance from home, email is faster and may be appropriate. If possible, though, drop the letter in the mail.

Common Questions About Thank You Letters After Interview

One of the most common questions about thank you letters and job interviews have to do when you have multiple interviews before a decision is made. In most cases, you will not interview with the same person, so it’s best to send a note after each interview. If you do interview with the same person, send a note after the second meeting.

Another question that often arises is what to do when if you cannot remember the name of the person you interviewed with. Unfortunately, this is quite common, but you should make a conscious effort to remember their name. If you don’t, then you could call the company and ask which person was conducting interviews or ask for the proper spelling. These thank you notes should be a personal as possible, so don’t make the mistake of send a note addressed to the “department head” or the general company mail.

In Closing

Writing a thank you note to the person you interviewed with is the right business etiquette. A thank you letter after interview helps keep your name and your resume in the minds of those responsible for hiring and you can often address anything you forgot to mention in the interview.

Check Out the CareerRush Free Thank You Letter After Interview Example

How To Write And Send A Thank You Letter After Interview Email

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There are times when you may feel super confident about acing the job interview that you just went for. Perhaps you feel secure in the knowledge that you stood out (in your opinion) from among the many other job applicants applying for the same position. It could be because you have had significant experience in a related line of work or you feel you have superior academic qualifications that will set you far ahead of everyone else. While this would be an ideal situation, reality is usually very different. Oftentimes, interviewers have an immensely difficult time trying to choose between job applicants who are all very similar to each other in terms of suitability for the job and qualifications. At times like this, the slightest bit of difference between applicants could mean the difference between landing the job and receiving one of those ‘thank you for applying but…’ letters.

Sometimes, when the scales are almost evenly balanced between two candidates, the decision to hire or not to hire can come down to as small a difference as whether one candidate sent in a thank you letter after his interview while the other did not. The exact history and origin of the practice of sending thank you letters after a job interview cannot be accurately pinpointed, but in this day and age, this practice has become the norm, and is even expected by interviewers. While a handful of interviewers feel that the sending of thank you letters is a needless nicety that simply creates that much more correspondence that they have to sort through, most other interviewers welcome the practice as a method of sorting the truly interested applicants from the ones simply going through the motions.

Many an interviewer treats a thank you letter as a sign that an applicant is still interested in landing the job, even after the interview itself is over. Their reasoning is that someone who was simply going through the motions of randomly applying for a job at every company would not bother sending out thank you letters to all the companies he interviewed with, whereas a serious applicant will definitely take the time and effort to send a thank you letter and to send a well-written one too.

Thank You Letter By Way Of Email

While many people still adhere to the tradition of sending all correspondence to do with a job application through regular post, the arrival of the technology age has resulted in more and more people switching from regular post to email and other internet-based forms of communication and correspondence. Whether or not you should do this will depend entirely on the situation as you observe it while at your interview, your correspondence with your interviewer and any other representative of the company before your interview, and general practice in that industry.

If, for example, you found out about the job opening through the company’s website and you were instructed to fill out a form online and then email your resume to the company’s human resources department, then you should definitely send your thank you letter in the form of an email. This is because, in such a case, it is quite obvious that the company prefers to handle things to do with job applications online, and probably does not have very much experience keeping track of and answering letters that come by regular post.

Check Out the CareerRush Thank You Letter After Interview Example

The Ever-Important Thank You Letter After An Interview

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A thank you letter after an interview for a job is like the icing on a cake. While a cake may look and taste good on its own, a layer of decorating icing will instantly elevate its status. In much the same way, your thank you letter will make you look that much better to your interviewer and also make you stand out from the rest of the interviewees.

What Exactly does A Thank You Letter Do?

First and foremost, your thank you letter after an interview will let your interviewer know that you are knowledgeable about the formalities of job applications. Your interviewer will immediately be better disposed towards you than towards those job applicants who neglect to send thank you letters. Beyond that, your thank you letter will serve as both a form of continuation of the conversation you had during your interviewer and as an effective conclusion to that conversation.

During any interview there are sure to be questions that catch you off guard or that you just wish you’d answered better than you did. These particular questions can be a source of great distress post-interview, as you replay what went wrong over and over again in your mind. This is where your thank you letter after an interview can be of great use to you.

What To Include In Your Thank You Letter

1. First, you should clarify any doubts that you think you might have left your interviewer with and answer any questions that you did not handle well or properly. If, as you step out the door from your interview, you suddenly think of something you should have mentioned when answering a question, then include it in your thank you letter. This will serve to round off the interview process on a positive note, as a discerning interviewer will distinguish between those interviewees who merely mouth platitudes in their thank you letters and those who make the effort to write a useful and informative thank you letter after an interview.

2. Next, be sure to include a summary of the salient points of why you want the job and what your qualifications are. You must be careful with this part, however. Remember that you are writing a thank you letter after all and that you should not bore your interviewer with a reiteration of every single one of your achievements since the fifth grade. Instead, identify a few key qualifications that you think will make you stand out from the other applicants.

3. Finally, you should approach the entire process of writing a thank you letter after an interview as an exercise in sales. You are selling and marketing yourself to your interviewer, and your marketing effort must be coherent. No matter what style of writing you may have, make sure it is consistent throughout your thank you letter. It simply will not do to have curt and formal sentences in the first part of your letter and fill the rest of it with long and rambling paragraphs. Pick a style that works for you and stick with it. 

With that, you should now be better able to write your thank you letter after an interview for a job. By following the guidelines laid out above, you will impress your interviewer with a well thought-out thank you letter, thereby increasing your chances of landing that job you want.

Check Out the CareerRush Job Thank You Letter After Interview Example

Sending A Job Interview Thank You Email

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It is accepted that job applicants are expected to send a thank you letter to their interviewers after having gone for their job interview. Earlier, it would have been inconceivable for an applicant to have done this by sending their interviewer an email. In this day and age however, with technology being integrated into almost every part of our lives, sending a job interview thank you email has become an accepted practice.

Post or Email? What are the Deciding Factors?

If you are having difficulty deciding whether to send your thank you letter via post or email, there are certain guidelines that can help you reach a decision. The first thing to consider is whether or not you have the luxury of time. If time is short and you think that your prospective employer will come to a decision regarding the job opening very soon, then you should definitely send a job interview thank you email instead of posting a letter. In such a situation, sending a letter by post might take too long and your prospective employer might reach a decision before even having received your thank you letter.

Even if time is not of the essence, however, you should also consider the personality of your interviewer and the company you are applying to. As a general guideline, large and formal companies will expect a thank you letter by post while smaller companies will be satisfied with a job interview thank you email. You should also assess the level of rapport you form with your interviewer during your interview. The more you connect with your interviewer, the less formal you have to be in your future communications with him or her, and the more a simple email conveying your thanks becomes appropriate.

How To Organize Your Email Message

As is evident from its name, a job interview thank you email must convey your sincere appreciation and gratitude towards your interviewer for taking the time to talk to you and get to know you. Letting your interviewer know that you are a courteous and polite individual with a firm grasp of social conventions such as sending thank you letters is the first step towards cementing your interviewer’s good impression of you.

Next, you should sit down and go over your interview in your mind in as much detail as possible. Try to remember every question that was asked and the answer that you gave. As you do so, you will probably realize that there were questions that you might have answered better or even entirely differently. Your job interview thank you email is a good place to remedy those little errors. Doing this will help to smooth out any rough edges on the picture that your interviewer would have formed of you.

Finally, let your interviewer know that you are still interested in the job and are enthusiastic about getting it. A line or two reiterating exactly why the job interests you and how your personality and characteristics make you suitable for the job is a great way to end your job interview thank you email. With an email like that, you are sure to leave a lasting impression on your interviewer, making it that much more likely that you will land your dream job.

Check Out the CareerRush Job Interview Thank You Letter Example!