When sending interview thank you letters, it is very important that you have the correct contact information. The letter won’t do you any good if the interviewer never receives it. If you just cannot remember the specific of the person you interviewed with, below you’ll find some tips to help you out.
Write Down Everything
While many companies only communicate through email when it comes to scheduling interviews, others still use the phone. If you get a call regarding your interview, make sure you write down everything. This includes the date, time, location, and whom you will interview with. You may also want to get a callback number, just in case. You never know when the unexpected might happen. Don’t scribble your notes down on a scratch piece of paper. It can be thrown away too easily. You can put this information to good use when you’re sending out your interview thank you letters.
Grab a Business Card
Many times, there will be a business card holder, either in the lobby or in the interviewer’s office. There is nothing wrong with asking for one the cards. Not only will you have the correct spelling of the interviewer’s name, you will have the right title, address, phone number, and even email. Keep this card handy, as it will become invaluable when you write your interview thank you letters later on.
Check Out the Company Website
There really aren’t too many companies that don’t have a website. It’s become one of the best advertising mediums a business can use and as long as the information is kept current, a great place to gather facts about the company. If you cannot remember the interviewer’s contact information, you may be able to pull if off the company website. Be careful, though. If the website isn’t current, you could end up with the wrong title or email address. Your interview thank you letters won’t do you a bit of good if the interviewer doesn’t receive them.
When All Else Fails…
You can always call the company. If you’re not sure how to ask for the information you need, it’s best to do so directly. If there is a receptionist or if the interviewer has a secretary, that is your best chance at quietly finding out what you need. Don’t call the interviewer directly, if you can help it. This is only makes you appear unprofessional. Most employers would hope that those they interviewed would pay close attention to details such as the name of the person they interviewed with.
A Few Final Thoughts
Interview thank you letters are often disregarded simply because not everyone sends them anymore. However, it can actually turn the tables in your favor if the decision on who to hire is rather close. Imagine learning that someone else was offered the job simply because they took the time to send this letter. It doesn’t take much time and the benefits can be well worth it. Remember to proofread the letter carefully, too. Now is not the time to for a misspelled word to leave a bad impression.