In many cases, it is difficult to figure out what to say in interview thank you letters. One reason is that this practice is not as common as it once was. With everyone sending emails, texts, and using the phone today, there are fewer and fewer people who actually know how to write a letter. Job interview thank you letters can often be a factor that tips the scales one way or another when it comes to who is hired.
Tip #1 Send the Letter Promptly
Your thank you letter should be sent to the interviewer within 24 hours of your interview. This is not only because employers fill open positions so quickly, but also because you want to remind the interviewer why you are a good fit for the company. The purpose of the letter is to remind the interviewer of your meeting and help provide another reference as to your qualifications, skills, and training.
Tip #2 Promote Yourself
While you are sending the interview thank you letters to thank the interviewer for their time, you also want to promote yourself. It’s a way to point out the best qualities that you have that will best compliment the company. You don’t want to include all the information that was on your cover letter, but instead, keep the letter short. There are many examples on the internet of great thank you letters and they can provide you with some ideas on how to promote yourself effectively.
Tip #3 Proofread Your Thank You Letter Carefully
Even one small misspelling or grammatical error can ruin the impression you’re trying to make on the interviewer. If possible, have a friend read through the letter for any mistakes in grammar, spelling, or punctuation. It is often easier for someone else to see your mistakes than it is for you. The spell checker on your computer can only do so much.
Tip #4 Make Sure the Letter Goes to the Right Person
If you think back to previous interviews, you may realize how difficult it can be to remember the name of the interviewer. Unless you have communicated extensively, you may need to check the company’s website or even call the company to find the correct spelling and title of the interviewer. This is certainly not a time to get any of this information incorrect.
Tip #5 Keep It Professional
Even if you know the person who interviewed you, keep the overall tone and presentation of the letter professional. This is very important, as you want to leave the best impression you can with the interviewer. You should only use traditional font types, sizes, and colors, too. Purchase some high quality resume paper to print your letter on, as well.
The above tips for creating effective job interview thank you letters will help you stand out to the interviewer. It’s your last chance to promote yourself effectively. In fact, it could be the deciding factor in whether you are offered the job.