Writing a Specific Job Interview Thank You Letter

Only about ten percent of all people who have had an interview actually take the time to write an interview thank you letter. However, employers will tell you that this forgotten art is much appreciated. In some cases, it can actually make the difference between a very tight decision for an open position. It only takes a few minutes to write an interview thank you letter, but it could have a big impact on getting a job offer.

Example Interview Thank You Letter:

Writing a Specific Job Interview Thank You Letter

There are some interviews that may require a specific type of thank you letter. For example, if you interviewed in front of a group of people, you should address the thank you letter to the person who was in charge of the interview or to the department head. If you’re not sure who to address the letter to, you can address it to the human resources department head, but it is always best to send it to someone who actually spoke with you.

Make sure you mention something specific that was said or discussed during your interview. Perhaps the interviewer spoke about a particular software program or a piece of machinery. You can remind the interviewer that you are indeed qualified for the specifics of the position.

An Interview thank you letter gives you the opportunity to highlight your skills and experience once more. It helps the interviewer remember you and in all honesty, it’s polite too. You should begin by thanking the interviewer for their time and mention something that you liked about the company and the position.

Keep your thank you letter short and to the point. It should not be more than three or four short paragraphs at the most. Make a statement or two about why you feel you would be a good choice for the position and that you are still very interested in working for this particular company.

Thank the interviewer for their time and add your phone number after your complimentary closing and signature. If you are sending thank you letters by email, make sure the subject line is filled in. You might use “Business Manager Interview – Thank You.” However, if you have never communicated with anyone about the position through email, it’s best to mail it or drop it off in person. Make sure the envelope is typed and professional in appearance, too.

Formatting Options

It is best to stick with a traditional business letter format. There are many examples online and you want to project professionalism. Avoid fancy fonts or any color of ink other than black. If you are mailing or dropping off your thank you letter, make certain you print your letter out on a high quality paper. Don’t forget to sign your name.

In Closing

An interview thank you letter is a very important part of the job application process. Unfortunately, it’s one that is not as common as it once was. However, when it’s well written and professional, it can be the deciding factor in a close decision between two highly qualified candidates.

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