Letter writing is certainly a forgotten art in today’s internet based world. Text messages replace phone calls and emails communicate instantly what once took days to deliver to a mailbox. However, one of the most important pieces of correspondence you may write is a thank you letter after interview. Employers report that only ten percent of all interviewees take the time to write this thank you letter. The people who do so make great points with their interviewer.
What You Need to Say
When you are drafting your cover letter, the purpose is to remind the reader of your qualifications, skills, and experience, but also to show how you would be a beneficial employee for the company. The thank you letter after interview helps remind the interviewer that you are still quite interested in the job and that you want a job offer. While it is not always the deciding factor, it can make a difference if the decision is close. It only takes a few minutes of your time, but can be one of the most important letters you send.
One of the most common mistakes that people make when writing this type of thank you letter is that they make it too long. It does not need to be a recreation of your cover letter or your resume. It needs to be short and to the point. It also needs to be addressed to the interviewee and make sure the name and title are correct. If you are not sure, don’t just guess. Check on the company’s website or call to get the correct spelling and title.
Begin by thanking the reader for their time and state something positive about the company. This doesn’t need to be overdone, but simply stated. The next paragraph should remind the interviewer of your experience and skills, but concisely. Add a line or two about why you feel you would be a good fit for the company and what you can bring to the company that would benefit it.
Conclude the letter by expressing your continued interest in the position. After the proper complimentary closing, include your name, email or address, and your phone number. If you are typing your thank you letter after interview, make sure to do the same for the envelope, as it simply looks more professional. If you are sending it through email, this obviously is not necessary!
A Final Thought or Two
You should send your letter within 24 hours of your interview. If not, you risk the interviewee receiving the letter after they have already made their final decision. If you are called back for a second interview, you should send another thank you letter after interview, too. Many employers not only appreciate this polite gesture, it will show that you are still quite interested in the position. It can also be a deciding factor in whether or not you are offered the job. For just a few minutes worth of work, the results could be well worth your time.