The job interview thank you letter is a crucial part of the job application process, yet it is something that is often overlooked by applicants. In their relief at having successfully endured their job interview, many applicants simply assume that the application process ends with the completion of the interview and that all there is left to do is wait for a response from the company. In reality, the company and your interviewer might be waiting for a final piece of your application to come in – your job interview thank you letter.
While this may not seem like part of the actual job application process to some, it has grown in importance over the years to become an unspoken requirement when applying for most jobs. Not sending a job interview thank you letter would be akin to neglecting to thank your friend for helping you out of a tight spot at his or her own expense. Your friend would be greatly offended by your lapse in manners, and the same principle is applicable in the context of job applications and the job interview thank you letter.
When And How To Send A Job Interview Thank You Letter
The ‘when’ of sending a job interview thank you letter is the easier question to answer. The simple answer is – as soon as possible. You might think that you have some time, because your interviewer will be busy interviewing those candidates who are scheduled for interviews after yourself, and so would not have time to read your job interview thank you letter anyway. You do not want to take the chance, however, that your interviewer finds himself with spare time at some point during the day and checks for your job interview thank you letter but finds nothing.
This also raises the question of how to send your job interview thank you letter. While the term technically denotes a letter, the truth is that an email would do just as well in most cases. Most companies today conduct most of their correspondence with clients and other companies through email, and communication through regular post is becoming relatively rare. Most interviewers and prospective employers are therefore entirely willing to receive your job interview thank you letter via email instead of through regular post.
These are several advantages to sending an email instead of a physical letter, not the least of which is being able to send it and have it received almost immediately. This means that your interviewer will read your job interview thank you letter as soon after your interview as possible, while your interview is still relatively fresh in his mind, and this will help to cement the image (hopefully positive) that he has formed of you.