Jobseeker Advice from CareerRush:

Resume Tips: Emailing Your Resume

As you take the time to prepare a resume to aid in your job search, you will need to consider the possibilities and restrictions that will be placed on you whenever you need to email a resume to a prospective employer. Many different businesses will prefer to cut back on their use of paper and want to see an understanding of electronic modes of communication with any potential employees. This means that you will need to email your resume to them. What many people do not realize, however, is that there are technical specifications, which need to be adapted when you build a resume for emailing.

What Happens When You Email a Resume?

Most people will use a word processor, when they write their resume, which is probably the smartest approach that they could take. When you use a word processor, you will be able to format the resume to highlight certain features, which can make you stand out as an applicant. This should result in a great looking document that will make a great representation of yourself.

Sending this same document in an email however, gets a bit tricky. If you copy and paste the text from your word processor document, the same formatting, which makes you stand out through the processor will quickly undermine your attempts to impress in an email document. All of the formatting will turn into coding, which clutters your resume and can even turn it unreadable. With one look at a resume like this, employers will discard you immediately because your resume is not only unreadable, but you have betrayed the fact that you are not prepared to work with computers long term.

What Should You Do To Keep It Looking Impressive?

It is still important to create your resume with the formatting in place. This will show up when you print out copies of your resume or you send the resume itself as an attachment. In addition to this however, you will need to create a text-only version of your resume, which you can easily incorporate into an email document.

Do a Basic Clean-up: Some basic cleanup may be needed after this transformation. Pasting your resume into a Notepad file will remove all formatting. Bullet points will need to be changed into a dash; line spacing may need to be adjusted. Symbols in your resume may need to be removed if they cannot transfer properly. With this basic cleanup, you should be able to turn your resume into a good looking summary of yourself and your work experience, even if it does not feature the special formatting which made you stand out originally.

Check it Out: Before you send this off to employers though, you will need to test it out. Different email programs may read text differently and you will want to make sure that your resume is readable through different filters. Send a copy to yourself and enlist the help of friends, who have email accounts on different servers. If everything checks out okay, you should be ready to send the resume out to employers.

You may still want to send the original resume as an email attachment. Another option is to create a PDF version of your resume and attach it to your email. This will allow the employers to look at the resume as it was originally intended to be seen and this version could be printed out if desired. This can add to your impression and could help you get closer to scoring the job!

Use CareerRush's Free Online Resume Builder

Return to CareerRush Knowledge Base...

Building Your Resume?

CareerRush Free Resume Builder

CareerRush Resume Builder
Free Resume Builder from CareerRush, where you can develop your resume and print it in pdf or text format.

CareerRush Cover Letter Examples

Cover Letter Examples
Cover letter examples for various job markets as well as a general cover letter outline.

CareerRush Resume Examples

Resume Examples
Examples of well-written resumes as well as tips for increasing your resume's exposure.

Resume Key Words and Phrases Resume Keywords
How to effectively place keywords into your resume in order to increase its likelihood of being found by a recruiter or employer.
CareerRush Sample Resume Objectives

Resume Objectives
Example resume objectives for various job markets.

Resume References Example Resume Reference Page
Resume references example template, which can be used to attach your references to your resume.

Job Interview Thank You Letter Example Interview Thank You Letter
Job Interview Thank You Letter Example template. Download in Word or Text format.
CareerRush Jobseeker Advice

Jobseeker Advice
Tips and advice for resume and cover letter writing as well as interviewing tips from the CareerRush Knowledge Base.

CareerRush Resume Builder